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Office Timeline cannot be installed on Mac OS’s and does not work with PowerPoint for the Mac. It can be deployed on a Mac virtual machine using desktop virtualization solutions like Parallels or Bootcamp to run Windows; however, this is not a tested scenario.
This step-by-step Pages timeline tutorial explains how to make professional timelines using the popular word processor for Mac.
Although primarily designed for processing text, Pages allows Mac users to also create basic timelines starting from a 2D Bubble Chart. However, the resulting visuals require manual formatting, which can prove time-consuming if you need to build more detailed plans or update them regularly.
Those who need to produce professional-looking visuals faster can try an online timeline maker such as Office Timeline's to simplify their work. Accessible from any browser, the tool enables you to quickly generate, edit and download your graphic as a native PowerPoint slide, which makes it easy to share and include in presentations. This tutorial shows how to create a timeline both manually in Pages and automatically with Office Timeline Online. If you wish learn how to make a Gantt chart in Pages for Mac, please see our Gantt tutorial here.
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How to manually make a timeline in Pages
1. Add a 2D Bubble Chart to your Pages document
Open Pages and select Blank Landscape from the template gallery to ensure you'll have enough room for your Gantt chart.
Go to Insert → Chart and select 2D Bubble from the menu that pops up. Pages will automatically generate a bubble chart that looks like the one in the image below:
2. Add your project data to the bubble chart
Click on the chart area and then on the Edit Chart Data button that appears.
In the Chart Data table that pops up, add your project data as follows:
i.List your project’s key events (milestones) in the first row, the one populated by default with the month name. Keep the milestone descriptions as short as possible as these will be later displayed on the graphic and you want them to be fully visible.
ii.Use the X column to enter the due dates for each milestone, as shown in the image below.
iii.In the Y column of each milestone, on the same row of the milestone's due date, add a digit such as 1, 2, 3, or 4. These numbers will act as plotting elements that set the milestone bubbles' vertical positioning on the chart. Bubbles that have smaller plotting numbers will be shown closer to the X axis, while those with bigger digits will be placed higher up on the chart.
iv.Lastly, in each milestone's Size column, enter a number like 10, 20, 30 to set the size of the corresponding bubble on the timeline. In my case, I used the value 20 for all my milestones.
After adding all the project data, the resulting chart looks will look this:
3. Format the graphic to optimize relevance and include key details
As you may have noticed, Pages has automatically added hours to the time series on the timeline’s horizontal axis. If you want to remove the hours for a cleaner look, select the chart area and then go to Axis → Value (X) in the Format pane on the right. Here, choose None from the Time dropdown menu under Value Labels.
Although the legend situated above the graphic gives information about the chart milestones, it may be hard to follow for the viewer. A more efficient way to communicate your milestones' details is to have them displayed directly on their corresponding bubbles. If you want to go with this suggestion, then you need to:
i.Remove the legend: Go to the Chart tab and unselect the box for Legend under Chart Options.
ii.Add bubble labels displaying the milestones’ descriptions and due dates: From the Series tab, tick the boxes for Show Series Name and Values, making sure to select X from the dropdown menu, as shown in the picture below:
Within the same tab, you can change the labels' position using the Location feature, or their date & time format from the Value Data Format section. In my example, I kept the centered placement of the label, but selected None from the Time dropdown menu.
Next, you will need to make the label text more visible by adjusting its size and color. Select all the milestone labels (Shift + Click) and use the Font options within the Bubble Labels tab on the right. I chose to change the font from Regular Helvetica Neue to Bold Helvetica and decrease it from 12 to 10 points.
Seeing that the numerical values from the vertical axis overlap some of the milestone titles and don’t add much to the overall meaning of the chart, I decided to remove them. To do the same, go to Axis → Value (Y) and select None from the dropdown menu under Value Labels.
You may also want to remove the horizontal lines from the graphic as they aren't really relevant to the timeline. To do this, from the Value (Y) tab, go to Major Gridlines and select None from the dropdown menu.
Adding vertical lines to the chart will help you highlight the relative distance between milestones. This is done from the Value (X) tab and requires you to:
i.Choose the type of gridlines you prefer from the dropdown menus under the Major and Minor Gridlines sections. I opted for straight gray lines of 0.5 points for both of them.
ii.Insert more intermediary vertical lines from the Axis Scale section, increasing the number of Minor Steps.
Given that the uppermost milestone of my timeline was not fully included in my gridline area, I corrected that by returning to the Value (Y) tab and setting the Max Scale value under Axis Scale to 5.
Once all the steps above have been carried out, the resulting timeline looks like the one below:
4. Customize your Pages timeline
At this point, your timeline could use a few customizations to look more unique. Here are a few suggestions:
Change the default colors of the chart bubbles - select the milestone you want to recolor, go to the Style tab and use the color indicator next to Fill. Here is how I set the chromatics for my graphic.
Add effects - from the same Style section, you can choose to apply a series of effects such as shadows and strokes. Make sure to select all the chart bubbles (Shift + Click) before making the styling change. Since I didn’t want to burden my graphic too much, I only added a simple black outline using the Stroke feature.
Add a title to your timeline - select the chart area, go to the Chart tab and tick the box for Title under Chart Options. If you want to change the font, size, alignment and color of the title text, double-click on it and use the options from the small pane on the right.
After following the steps above and adjusting sizes a bit more, my final timeline in Pages looks like this:
Download timeline template for Pages
How to make a timeline online automatically
Professionals can illustrate simple plans with timelines built in Pages, but they may encounter limitations in terms of customization and flexibility when dealing with more complex project data.
Creating professional visuals that can be easily updated becomes easier with Office Timeline Online . Allowing you to automatically generate an eye-catching graphic from any browser, the tool also offers a variety of features to help you quickly customize and update your timelines, which can then be downloaded and shared as a .pptx file or .png image. To get started, access the free online timeline maker here and follow the steps below.
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1. Add your project's data in Office Timeline Online
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Select Timeline from scratch from the New tab in the web app to start building your timeline. You also have the option to choose one of the pre-designed templates provided or to import a schedule from an existing Excel file. In my example, I chose to make a new timeline from scratch.
After selecting Timeline from scratch, you'll be taken to the tool's Data View, where you can enter and edit your project's details.
Enter your milestones and their due dates in the Data View section to generate your timeline in real time, the live preview of which can be seen on the right. Using the Data tab, you can also make a few preliminary styling choices, such as selecting the shape and color for each milestone. Once done, you can access your graphic in full size and personalize it further by clicking either on the preview image to the right or on the Timeline tab on the ribbon.
2. Quickly customize and update your timeline
Now that your timeline has been created, you can easily customize and update it as often as necessary. Use the Timeline View to quickly set different colors, shapes, and sizes for your milestones, move them above or below the timeband, or add extras such as Time Elapsed and Today Marker. As you can see in the image below, my final timeline includes milestones and texts of different colors and sizes, which helps me draw attention to key details of my plan.
If you have a free Office Timeline Online account, you can automatically save your timelines in the cloud, access them at any time, and instantly update them when necessary. Add and edit data in the Data tab or adjust due dates directly on the timeline, simply by dragging your milestones left or right. Once ready, your timeline can be downloaded as an editable PowerPoint slide that you can share with colleagues or present in meetings.
See how easy it is to make timelines with Office Timeline Online
This step-by-step Numbers Gantt chart tutorial explains how to make professional Gantt charts inside the popular spreadsheet app for Mac.
Professionals who need to create a Gantt chart in Apple's Numbers can do so using the tool’s Bar Chart feature and some manual formatting. However, since the software lacks a built-in Gantt feature and its templates are primarily designed for summarizing data such as home budgets, checklists and invoices, it may limit one's ability to generate more accurate, easy-to-follow visuals for purposes such as presentations to clients and managers.
If you need to create impressive Gantt charts that can be easily customized and updated, using a web-based Gantt chart maker such as Office Timeline's may prove more efficient. The tool lets you quickly build your visual online and download it as a native PowerPoint slide to include in presentations. On this page, I will explain how to make a Gantt chart both manually in Numbers and automatically with Office Timeline Online. To learn how to make a timeline in Numbers for Mac, please see our timeline tutorial here.
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How to make a Gantt chart in Numbers
Office Timeline For Mac
1. List your project data in a table
Open Numbers and select the Charting Basics category under the Basic section of the Template Gallery.
Click on the “+” tab on the far-left side of the Charting Basics ribbon to create a new sheet.
In the newly added sheet, there will be a default table where you can input your data. Enter the key phases of your project (called project tasks) in the first column of the table as in the image below. Since the task descriptions will be displayed on the vertical axis of your chart, it’s recommended that you keep them as short as possible to ensure they'll be clearly visible.
In the second column, add the start week for each of the project phases, using the first task (which will start in week 1) as the reference point for the rest of the tasks. This will help outline the span of the horizontal axis when you start building your graphic. I have included a second table in the image below to better illustrate how I calculated the start time series for my chart.
Use the next column to list each task's duration (number of weeks required to complete that task). In the second table below, you can see my calculations for the duration series.
2. Create a basic graphic setting it up as a 2D Stacked Bar Chart
Select all the data in your table and then go to Insert → Chart on the Numbers ribbon.
Select 2D Stacked Bar from the menu that appears.
Numbers will automatically generate a simple stacked bar chart that looks like the one below:
3. Format your graphic to turn it into a Gantt
Now that your basic stacked bar graphic is created, you will need to make a few edits to turn it into a Gantt. The main thing to change is to make the blue bars transparent so that only the green ones remain visible. The latter will represent your tasks. To do this:
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Click on any of the blue bars. This will select the whole series.
Select the Style tab from the Format pane on the right side of your sheet.
Click on the color indicator next to Fill and select No Fill.
The resulting Gantt chart should look like this:
4. Customize your Gantt chart
At this point, your Gantt is ready for a few customizations if you want to make it look more unique.
Customizing your task bars
i.To change the color of all your tasks simultaneously, select any of them, go to the Style tab in the Format pane and click on Fill, where you can choose whichever color you prefer. In my example, I picked a dark purple.
ii.If you want to color the chart bars individually, you need to redistribute your tasks into different categories. To do so, first add several columns after “Duration”, as in the following image. Each of these will generate a distinct hue that you can later customize from the Style tab (as shown earlier). Then, cut the duration value of the task you intend to recolor and paste it in whichever of the newly added columns, keeping the same row. You can see how I set up the new colors for my graphic below:
Note: The tasks that have their duration values in the same column are seen as a single category and customized simultaneously, while those with the duration values placed in different columns will be considered as distinct series, and you'll be able to recolor them individually.iii.While in the Style section, you can also choose to apply various styles and effects to your tasks, such as strokes and shadows, but I recommend keeping these to a minimum so your chart remains legible. For instance, I added only a straight black outline to the bars using the Stroke feature. Since I kept a multicolored graphic, I selected all my bars first (Shift + Click) to make sure the Stroke effect is applied collectively.
iv.If you want to display each task’s corresponding duration on the chart, select all of the bars and go to Value Labels within the Series tab. Click on the arrow on the left and select 'Same as Source Data'.
Customizing the chart area
To personalize your graphic even further, you can make some changes to the chart area using the Format pane's Chart tab. Before getting started, first make sure your graphic is selected.
i.Add borders and titles: Check the box for Border and Title under Chart Options. In my example, I also unchecked the box for Legend, as I found it to be redundant for my Gantt.
ii.Customize fonts: You can change the font type and size for the entire graphic under Chart Font, as shown in the picture below. In my example, I changed the font to Helvetica and I increased its size.
Note: To customize the chart title or the task descriptions separately, simply double-click on the desired element and make whatever changes you want from the small pane that pops up.iii.Adjust the space between the chart bars: Under the Gaps section of the Chart tab, use the up-down controls to increase or decrease the space between your tasks. I increased the gap percentage to 80% for my chart (see image below).
iv.Apply a background to the graphic: Under Background & Border Style, click on the arrow next to No Background Fill and select Color Fill from the drop-down menu to get access to a color palette. In my example, I used a light shade of grey called Mercury for the background.
v.Finally, to make it easier to see the relative distance between tasks, I've added more vertical gridlines. To do the same, select the Axis tab of the Format pane, go to Minor Gridlines and click on the type of gridline you want to add. I chose the second type, with a size of 0,5 points.
After completing all the steps above, trying out several font sizes and styles, and increasing the width of the chart area, my final Gantt chart in Numbers looks like this:
Download Gantt chart template for Numbers
How to make a Gantt chart online automatically
Office Timeline Download For Mac Os
Manually building a Gantt chart in Numbers is possible, but the tool’s limited customization options (for example, not being able to color tasks individually) can make it difficult to create more professional visuals and update them for recurring business or project communications.
Professionals who want to build Gantt charts more easily and apply more refined custom changes to their visuals can do so using Office Timeline Online . The browser-based tool lets you automatically create an eye-catching graphic, update it quickly as plans change, and download it as a .pptx file or .png image. To get started, access the free app here and follow the steps below.
1. Enter your project's data in Office Timeline Online
From the New tab in Office Timeline Online, click on Timeline from scratch or choose one of the templates provided to start building your Gantt chart. To save time, you can also import an existing schedule from Excel. In my example, I chose to make a new Gantt chart from scratch.
After clicking the Timeline from scratch button, you will be taken to the Data View, which allows you to enter and edit data.
In the Data View, list your task descriptions and dates - Office Timeline will instantly generate your graphic and show you a live preview of it on the right. You can also make a few quick styling choices here in the Data tab, such as choosing the shape and color for each task. Once ready, select the Timeline tab on the Office Timeline Online ribbon or click the thumbnail image on the top right to go to the Timeline View, where you can see your Gantt chart in full size and customize it further.
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2. Easily customize and update your Gantt chart
Once created, your Gantt chart can be easily personalized or updated automatically with Office Timeline Online. You can change any color, font, shape or position from the Timeline view, or even add extras such as Time Elapsed or Task duration. In my finalized Gantt chart below, you can see that I've inserted a few milestones too and added Percent Complete to show more details about my project schedule.
With a Free account, Office Timeline will automatically save your Gantt chart in the cloud, so you can get back to it at any time and update it effortlessly whenever plans change. You can add or edit data easily from the Data tab, or drag & drop milestones and tasks directly on the graphic to adjust their dates on the fly. When finished, download your Gantt chart as an editable PowerPoint slide for easy sharing or to include in presentations.